This article was originally published on SUITCASE Magazine.
One of the main joys of being self-employed is that – provided I have my laptop, a strong cup of coffee and a speedy wi-fi connection to hand – I can get my work done from wherever I choose. Case in point: when I was working on Women Who (the platform for creative working women I set up in 2016) I impulsively took a trip to Provence a few days before its launch, safe in the knowledge that I could get most of what I needed done without actually needing to be in London, where I’m based. It’s a similar story with the modern career guide I’ve recently written, Little Black Book: A Toolkit For Working Women, which I eked out in coffee shops and libraries around the world. As I was writing it, I had in mind the many ambitious and entrepreneurial women I know who – like me – are increasingly drawn to careers they can make work from (pretty much) any corner of the globe.
So far so good – but it’s important to remember that combining work and travel does come with its fair share of challenges – making it work requires a bit of upfront planning if you want to stay organised (and sane). With that in mind, here are some practical tips on how to stay productive when you’re on the go.
- First things first – make sure you’ve got a decent data roaming plan in place. Without one, you’ll be at the mercy of unreliable wi-fi hotspots – or worse, end up being stung with an eye-watering bill for the sake of a few emails and tweets. Three’s Feel at Home tariff is great for UK-dwellers, whilst T-Mobile provides a similarly affordable data plan for US-based frequent flyers.
- Consider investing in an iPad and keyboard combo instead of lugging a heavy laptop around with you for the duration of your trip. Downsizing to a tablet can take a little getting used to at first, but you’ll quickly realise you can get just as much done as you would on a laptop, and lighten your load in the process.
- Check the small print on your travel insurance to make sure it covers any expensive equipment you’ll be taking with you, and that the excess on them isn’t ridiculously high. If you’re travelling on the company dime you’re (probably) covered anyway, but otherwise make sure that loss, theft or accidental damage – all of which are far more likely to happen when you’re in transit – don’t end up spoiling your trip.
PACK RIGHT - PACK LIGHT
- Clothing wise, stick to clothes made from fabrics that won’t wrinkle easily – so cashmere and wool during the winter, and jersey and polyester-blend cottons when the weather warms up. One-pieces in particular are your friend when travelling as they mean less time spent planning outfits or trying to co-ordinate separates, so opt for jumpsuits and dresses if you can.
- Being smart about your luggage situation can make all the difference, so keep things straightforward and stick to the following three items:
- A suitcase (duh). Opt for a 4-wheeled model for maximum ease, ideally in a carry-on size.
- A work bag for day-to-day use. This should be large enough to carry your laptop and notebooks around town, and sturdy enough not to fall apart on you mid-trip.
- A small pouch (or two) for storing the important stuff: passports, travel documents, ear plugs, phone chargers – basically anything you’ll repeatedly be reaching for whilst en route, and don’t want hidden in the depths of your luggage.
- If you can bear to travel with carry-on luggage only, do so – you’ll be glad of it when you’ve just landed and get to skip baggage reclaim purgatory, especially if you’re heading straight to a meeting. Turning up sweaty and dishevelled because you’ve been wrestling a 30kg suitcase from airport to Uber is not a good look. On that note – if you are getting off a long flight and heading straight to work, make sure you pack a toothbrush, mini toothpaste and spare top near the top of your hand luggage, so you can freshen up quickly before landing.
- As much as possible, try to maintain some semblance of the routine you usually adhere to at home. If (for example) Wednesdays are usually your designated day for sorting out your finances, make that a priority when you’re away for work too. Sticking to your regular routine will make trips away feel much less disruptive, and you’ll spend less time scrambling to catch up once you’re back in the office.
- Make use of any communal lobby areas in your hotel to work from (or if you’re AirBnb-ing it, find a local coffee spot you can decamp to for a few hours). Staying cooped up in your room your entire trip can make for a fairly claustrophobic experience, which isn’t exactly conducive to productivity – plus, the chance to absorb the local atmosphere is one of the perks of getting to travel for work, so get outside and soak it up!